Executive Assistant to the Provost

What you'd do

• Anticipates and proactively addresses the needs of the Provost by applying a deep understanding of institutional priorities, organizational relationships, and the Provost’s responsibilities.
• Assesses upcoming priorities and potential challenges, proactively monitors the Provost’s schedule and key institutional activities to anticipate upcoming needs, prepare the Provost for meetings and decisions, coordinate appropriate resources and stakeholders, and initiate action to address needs before they become urgent.
• Ensures timely preparation, coordination, and follow through of tasks.
• Proactively anticipates needs and obtains background materials for decisions, conferences, and meetings.
• Independently compiles, edits, and reviews relevant materials and electronically disseminates reading and other preparatory materials prior to meetings and presentation materials for use during the meetings.
• Supports the Board of Trustees Academic Affairs Committee by coordinating meetings, compiling agendas and related materials, communicating with Trustees, providing staff support for meetings, recording minutes, and collaborating with colleagues in the President’s Office.
• Conducts fact-finding and composes responses to non-routine inquiries.
• Manages, tracks, triages and/or directly responds to the daily flow of incoming and outgoing requests and correspondence.
• Uses keen judgement and problem-solving skills in prioritizing and responding appropriately to challenging requests.
• Responsible for review, prioritization, and triage of internal and external correspondence, communication and inquiries.
• Assists with proofing and finalizing presentations, letters and committee minutes.
• Processes reimbursements.

What they want

• Bachelor's degree and 3 years relevant experience required
• Or equivalent combination of education and experience
• Experience in an executive-level or higher education administrative office setting (preferred)
• Expertise in using Microsoft Office, Outlook, Excel, Word and PowerPoint required