Travel Coordinator - Program/Event

What you'd do

• Booking travel - arrange and book travel for HCPs, including flights, hotels, ground transportation, etc.
• Itinerary Management- creating detailed, accurate travel itineraries and communicating them to the HCPs
• Compliance - ensuring all travel arrangements adhere to the company's travel policies, budget constraints, and industry regulations (e.g., visa/passport requirements, health advisories)
• Database management - manage promotional educational programs within the proprietary system
• Budget management - assisting customer representatives with their program planning budget to ensure they meet customer business rules and guidelines
• Frequent daily communication with sales representatives and faculty as needed
• Ensuring all event materials are complete and accurate
• Work closely with other team members to ensure successful execution of events and travel
• Adherence to various policies (i.e., confidentiality, sensitive communication, intellectual property)
• Effectively manage a high volume of events while also responding to emails and phone calls

What they want

• High School diploma or equivalent; College Degree Preferred
• 1+ years experience in field or related area (Travel Agency, Sales, Hospitality, Pharmaceutical, Medical Industry, and Customer Service)
• Pharmaceutical Speaker Bureau experience is a plus
• Pharmaceutical Event Planning experience is a plus
• Strong analytical and problem-solving skills
• Professional and clear oral and written communication and etiquette skills to successfully manage high phone and email volume
• Demonstrate ability to work in a fast-paced environment, changing planning activities and/or multitasking often to meet fluctuating customer /company priorities
• Proficiency in MS Office, Word, Excel (e.g., financial calculations, pivot tables, VLOOKUP’s), and Gmail preferred

What you get

• Medical, dental, vision, and basic life insurance
• Flexible PTO and company paid holidays
• Retirement programs
• 1% charitable giving program
• Base pay: $22 - $28/hour
• The salary range listed here has been provided to comply with local regulations and represents a potential base salary range for this role.
• Please note that actual salaries may vary within the range above or below, depending on experience and location.
• We look at compensation for each individual and base our offer on your unique qualifications, experience, and expected contributions.
• This position may also be eligible for other types of compensation in addition to base salary, such as variable bonus and/or stock bonus.