Administrative Accounting & Operations Specialist

Interco · Administrative

Hours: Full-time
Where: Edwardsville, IL
Posted: Sep 21

Interco has an opening for an Administrative Accounting & Operations Specialist working on-site in the Edwardsville, Illinois office. This position connects the administrative and accounting processes that support the recycling and metals trading operations of Interco. The specialist processes transactions from receipt of material through contract reconciliation and inventory/WMS entry. The workflow continues through supplier settlement, accounting entry, and payment administration before each transaction is completed.

Beyond transaction processing, the role handles accounts payable, ACH administration, and recurring reporting. Responsibilities also include supplier and customer inquiries, compliance documentation, and accurate recordkeeping. The specialist keeps downstream documentation current and assists with procedures, workflow diagrams, and process manuals.

What you'd do

Review receiving documentation for accuracy and completeness and process it through WMS entry, receiving logs, and ﬁnal accounting.
Track purchase contracts and apply material to available contracts in the proper sequence. Update multi-shipment contracts, close completed contracts, and resolve contract and receiving discrepancies.
Prepare and distribute supplier settlements, invoices, and recycling/destruction certiﬁcates.
Process other transaction documentation and corrections requested by suppliers, customers, and internal teams with the required supporting documentation.
Transfer purchases into QuickBooks and review imports for accuracy and completeness. Resolve exceptions and process credits, negatives, and freight adjustments. Match and enter vendor invoices for accounts payable.
Process supplier ACH setup, independently verify banking information, and retain veriﬁcation records. Send payment conﬁrmations as required.
Complete domestic, export, and direct-ship trading transactions. Identify and obtain missing information and ensure required documentation is complete.
Prepare and distribute recurring operational, purchasing, and trading reports. Prepare customer, supplier, and management reports as required. Review daily transaction and position reports and follow up on outstanding items.
Research and resolve questions from suppliers, customers, and internal teams involving weights, commodities, and pricing.
Address settlement, payment, and accounting issues and resolve transaction discrepancies with required photos and supporting documentation.
Maintain shipping and proof-of-receipt records and keep downstream certiﬁcates, permits, and compliance ﬁles current.
Prepare routine conﬁdentiality agreements and other authorized business documentation.
Provide due-diligence documentation upon request.
Keep electronic and physical records organized and accessible. Assist with workﬂow improvements, procedures, and training materials and perform other related administrative and accounting duties as assigned.

About Interco · Administrative

Interco is a global metals trading and recycling company headquartered in St. Louis with facilities in Missouri and Illinois. The company buys, sells, and processes nonferrous metals and electronics scrap worldwide utilizing established partnerships with end consumers in the United States, Europe, Latin America, and Asia. www.intercojobs.com