The board
- Where
- Fort Lauderdale, Florida, United States
- Posted
- 6 days ago
This is an hybrid position at our Ft. Lauderdale and Boca Raton Location
As the Executive Assistant you will play a crucial role in ensuring the smooth and efficient operation in the organization. You will be responsible for managing executive schedule, coordinating communications and meetings, travel arrangements and handling confidential information.
What you'd do
- Proactively own and execute scheduling to ensure time is prioritized according to current initiatives.
- Manage complex travel logistics including planning, booking and creating itineraries in advance of domestic and international trips.
- Prepare, verify, and process travel vouchers upon travel return
- Purchase office supplies and other items as requested and prepare and process and track respective expense reports through payment completion
- Coordinate appointments, correspondence, and communications with other administrators
- Manage, plan and execute on-site meetings, and offsite meetings to include hotel, travel, and dinner reservations when necessary.
- Manage, generate, and coordinate executive correspondence and documentation
- Handle meeting set-ups, physical logistics, conference call and VTC arrangements
- Work with other administrators and meeting participants to efficiently and effectively schedule meetings
- Coordinate office activities and operations to secure efficiency and compliance to organization policies
What they want
- Must have expert-level use of the Microsoft Office Suite (Word, Excel, and PowerPoint), Adobe Acrobat applications, and Explorer, Firefox, and Chrome web browsers
- Excellent written and verbal communication skills and a strong sense of professionalism
- Proven track record of meeting deadlines and taking initiative to make confident, well-informed decisions.
- Ability to notice trends and anticipate needs and changes, and react accordingly with a calm demeanor.
- Excellent organizational skills, attention to detail, and ability to multitask in a fast-paced environment.
- Strong interpersonal skills and ability to build relationships cross-functionally.
- Ability to work autonomously with a strong work ethic and handle sensitive and confidential information with integrity and discretion.
- Intuitive problem-solver with thoughtful anticipation of deliverables.
- Full comprehension of office management systems and procedures.
- Military background or familiarity with US DoW terminology preferred
About Aevex Aerospace · Maritime Systems
AEVEX, headquartered in Solana Beach, California, supports the U.S. national security mission and partner nation needs around the world by providing full-spectrum aviation, remote sensing, and analysis solutions. The company's capabilities include custom design and engineering; rapid prototyping; sensor integration and sustainment; aircraft modification and certification; flight test instrumentation and support; mission operations service; advanced intelligence data processing, exploitation, and…