The board
- Hours
- Full-time
- Where
- Universal City, CALIFORNIA
- Posted
- Aug 19
The Administrative Assistant is responsible for managing schedules, coordinating meetings and handling travel arrangements for 3 SVPs and 1 VP in Brand/Franchise Marketing. This role will also include leading meeting logistics and tracking of key actions required.
Essential Responsibilities:
What you'd do
- Manages complex scheduling for meeting heavy executives; specifically coordinates meetings with internal and external parties utilizing multiple calendars, often balancing strict demands of studio heads and shifting priorities while anticipating problems and conflicts in advance
- Supports executives with managing their meetings of the day/week ahead, meeting planning, agenda prepping with excellent follow up and problem-solving skills
- Compiles meeting agendas for weekly team meetings as well as other key meetings
- Coordinates travel schedules and arrangements, collects required travel documentation
- Establishes and maintains positive relationships with internal and important external clients
- Prepares and processes P-card and expense reports in accordance with established divisional travel policy guidelines; Ensures the timely processing of expenses utilizing the latest electronic processes for payment to corporate credit card
- Proactively manages meetings and presentation logistics (in person, hybrid or virtual)
- Maintains proper record keeping and filing system for all work
- Composes and types routine e-mail correspondence in a timely manner
What they want
- 1+ years of experience supporting an executive
- Proficient in Microsoft Word, Excel, PowerPoint , Keynote and PhotoshopDesired Characteristics
- High degree of professionalism and the ability to interface well with Senior Level management
- Bachelor’s degree
- Strong attention to detail & assertive communication skills
- Strong organizational, interpersonal and communications skills
- Self-motivator with proactive attitude and detail orientation
- Adept at working in a fast-paced environment with the ability to multi-task
- Capable of building and maintaining strong work relationships and work effectively across multiple divisions/departments
- Ability to work independently and show a very strong sense of initiative and intuition
About NBCUniversal · Other
NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service.