Executive Assistant - Corporate/Investment Banking

What you'd do

• Manage scheduling internal and external meetings, extensive travel, and monthly expenses for Managing Directors
• Experienced with managing quickly changing priorities with good judgment, discretion and diplomacy, and execute administrative and operational decisions with excellence
• Ability to work independently and collaboratively with cross functional teams
• Greet scheduled visitors, arrange client meetings at the client center, and organize catering orders for meetings
• Direct any department inquires in a professional manner to appropriate teams
• Participate in department event planning including: catering for large department events, confirmation of attendee list, choosing a vendor, recommend food options, complete orders, arrange for delivery all within budget, organize monthly team lunches
• Partners with IT Team to resolve technical issues with office equipment, and access to systems and applications, assists with onboarding and offboarding employees per respective teams
• Manages office supplies, pitch book materials, stationery orders, business cards, facilities issues
• Collaborate with CIBC assistants from multiple teams across the firm
• Assists with projects, research, and improving business efficiency

What they want

• A minimum of 5+ years of Executive Administrative experience working in a fast paced corporate environment
• Proficient in Microsoft Outlook, Word, Excel and PowerPoint
• Ability to manage multiple priorities and exercise good judgment to resolve with a solutions driven mindset and professional rigor
• Excellent organizational and communicational skills, with both written and oral, requiring tact, diplomacy and discretion, as well as the ability to maintain confidentiality
• Good interpersonal and customer relationship management skills to deal effectively with a range of people at all levels
• Highly motivated self-starter, able to work independently with minimum direction and identify solutions to problems that arise
• Strong technical skills to support maintenance of office equipment
• You embrace and champion change. You'll continuously evolve your thinking and the way you work in order to deliver your best.
• Your influence makes an impact. You know that relationships and networks are essential to success. You inspire outcomes by making yourself heard.
• You’re digitally savvy. You seek out innovative solutions and embrace evolving technologies. You can easily adapt to new tools and trends.