The board
- Pay
- $95,000–$140,000/yr
- Hours
- Full Time Employee
- Where
- San Mateo, California
- Posted
- Jul 14
Shield AI is a venture-backed defense-tech company with the mission of protecting service members and civilians with intelligent systems. Its products include Hivemind autonomy software, V-BAT and X-BAT aircraft, and Aechelon simulation and synthetic reality technologies. With offices and facilities across the U.S., Europe, the Middle East, and Asia-Pacific, Shield AI’s technology actively supports operations worldwide. For more information, visit www.shield.ai. Follow Shield AI on LinkedIn, X, Instagram, and YouTube.
Job Description:
We are seeking a highly organized, proactive, and business-minded Executive Assistant / Team Administrator to provide executive-level support to our Chief Marketing Officer (CMO).
What you'd do
- Manage complex, multi-time zone calendars for the CMO, balancing competing priorities while optimizing executive time.
- Coordinate meetings, executive reviews, leadership offsites, and customer engagements.
- Manage agendas, meeting logistics, and follow-up actions for staff meetings, leadership meetings, and key business reviews.
- Capture meeting notes, track action items, monitor progress, and help ensure commitments are completed.
- Develop sufficient understanding of the business and organizational priorities to proactively identify issues, surface dependencies, and help drive execution.
- Exercise sound judgment when interacting with internal and external stakeholders, representing the CMO with professionalism and discretion.
- Support members of the Marketing leadership team with complex scheduling, travel coordination, and administrative needs as appropriate.
- Assist with department budget tracking, purchase requests, invoice processing, and other administrative financial activities.
- Process executive expense reports accurately and in a timely manner.
- Coordinate planning and logistics for team meetings, offsites, customer visits, executive events, and cross-functional initiatives.