The board
- Hours
- Full-time
- Where
- Irvine, CA
- Posted
- Sep 22
The Pubs Ops Associate is responsible for providing operational support and expertise to the Global Scientific Publications (GSP) Team. The goals of this position are 1) Routing and follow up for Investigator Initiated Study (IIS), Licensing partner (LP) and Pre-approval Access (PAA) publications, 2) Creation, tracking, and documenting Author Master Agreements (AMA), 3) Author Debarment checks, and congress calendar creation and maintenance
What you'd do
- Intakes IIS and PAA publications in partnership with the study management team and routes submissions for approval through Datavision, the document retention and management system
- Intakes publications from licensing partners in partnership with GSP Publication Leads and routes submissions for approval through Datavision
- Coordinates Author Master Agreements with external authors at the direction of GSP Publication Leads, Medical Writers, and agency partners; files agreements in the electronic system; and tracks status, including upcoming expirations
- Creates Datavision records for agency partners to support publication workflow tracking and management
- Monitors the Datavision support inbox; triages and resolves technical and user issues in a timely manner; escalates to the software support team as needed; and tracks issues through resolution
- Intakes requests to create QR codes for congress poster presentations and shares them with the appropriate medical writers and agency teams
- Access and distributes contracts and study documents upon request
What they want
- Required Education: High School Diploma
- Preferred Education: Associate or bachelor’s degree in health-related, business and/or finance field.
- Required Experience: At least 2 years of experience in data Entry, Clerical, Document Specialist, or Reconciliation role.
- Must have demonstrated ability in project management skills, effective communication, and relationship management abilities.
- Process oriented, be able to manage multiple projects concurrently, and continually reassess priority of simultaneous projects/deadlines.
- Must have attention to detail along with an understanding of the quality/compliance environment.
- Customer support focused expertise is highly desirable.
- Ability to manage internal and external relationships effectively and independently.
- Proficient in Microsoft Office suite, SharePoint / database, internet tools, including electronic file storage and retrieval.
About AbbVie · Research
AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com.