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Executive Assistant

Vast · Executive

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Pay
$96,000–$137,000/yr
Where
Long Beach, California, United States
Posted
Aug 11

Vast is developing next-generation space stations and space infrastructure using an incremental, hardware-rich, and low-cost approach. Vast is rapidly developing its multi-module Haven Station to ensure a continuous human presence in space for America and its allies, enabling advanced microgravity research and manufacturing, and unlocking a new space economy for government, corporate, and private customers. Haven Demo’s 2025 success made Vast the only operational commercial space station company to fly and operate its own spacecraft. Next, Haven-1 is expected to become the world’s first commercial space station when it launches in 2027, followed by additional Haven modules.

What you'd do

  • Act as a central point of contact, facilitating communication between executives, internal teams and external partners
  • Handle sensitive information and matters with a high level of discretion and maintain confidentiality
  • Skillfully manage and coordinate executive calendars, including scheduling meetings, appointments, and travel arrangements
  • Partner with multiple primary executives to maintain organizational structure, strategic direction, and cross-functional relationships built on trust and partnership.
  • Create opportunities and initiatives to bring department team members together with a goal to further team building and team engagement
  • Organize and execute on potential customer visits and tours to inspire and capture business
  • Help create white glove service for unique exceptional recruiting candidates on-site
  • Draft, review and send communications on behalf of company executive
  • Prepare and distribute materials for meetings, attend meetings and ensure all documentation is readily available
  • Collaborate with other departments on projects as needed

What they want

  • 3-5+ years of experience as an Executive Assistant to VP-level executives in both internal and external/partner/customer environments
  • Advanced proficiency in Google Workspace and Slack
  • Bachelor’s Degree