Coordinator of Accounting and Finance

What you'd do

• Conducts the preliminary review of expense justification requests, purchase requisitions, and payment requests for completeness and necessity of purchase. This entails an evaluation of account codes, budget balances, and available cash.
• Ensures that all contracts are completed prior to payment requests or requisitions moving forward by submitting all contracts for review and signature to the Division’s Director of Finance and Accounting.
• Ensures P-Card posting occurs within university-established timelines.
• Maintains expense control spreadsheets for the department indexes and ensures that all expense logs are maintained by staff and reconciled in a timely manner.
• Performs secondary reconciliation of expenses.
• Reviews all encumbrances to ensure accuracy.
• Provides monthly updates of expenses to the Director and reports any concerns to the Associate Director of Finance and Accounting.
• Benchmarks current revenue and expenses to previous years.
• Assists in maintaining accurate balances of all departmental open/blanket purchase orders and analyzes invoices for accuracy.
• Provides review of all Internal Agreements, invoices & JEs prior to the Director and client signatures, as necessary.
• Enters Requisitions into Workday and ensures that POs are created and invoices are approved and paid in a timely manner. Assist other departments in the division with their purchasing as needed.
• Enters journals into Workday to recognize revenue from credit card payments and other departments, and enters other journals as needed.