Office Assistant

What you'd do

• Serve as the day-to-day liaison with property management, building security, engineering, parking, and other building teams.
• Coordinate building access, parking, maintenance, repairs, COIs, deliveries, vendor access, and other facilities requirements.
• Manage scheduling and day-to-day relationships with workplace vendors, including cleaning, pantry/beverage, furniture, moving, maintenance, shredding, and other office services.
• Proactively identify workplace issues, track them through resolution, and escalate as appropriate.
• Maintain seating charts and coordinate desk assignments, shared seating, workstation changes, and capacity needs.
• Manage office furniture, supplies, and workplace inventory, including tracking, storage, and readiness.
• Coordinate with the appropriate internal teams when technology, security, or other specialized support is needed for the workplace.
• Anticipate workplace needs associated with headcount changes, onboarding, team on-sites, and operational schedules.
• Partner with RESO leadership, Corporate Security, IT, and other stakeholders on office moves, openings, buildouts, decommissions, and workplace projects.
• Coordinate on-site execution, including vendors, packing, furniture, deliveries, access, employee communications, and move logistics.

What they want

• Serve as the primary on-site Office Services point of contact and oversee day-to-day workplace operations.
• Maintain a professional, secure, organized, and employee-ready office environment, including shared spaces, pantry, supplies, mail, shipping/receiving, and workplace services.
• Support the workplace needs of a 24/7 Operations Center, including seating, parking, access, shared spaces, and general office readiness.
• Support the workplace portion of employee onboarding by helping ensure desks, building access, parking, and general office readiness are coordinated with the appropriate teams.
• Support employee on-sites, leadership visits, and office events, including rooms, catering, transportation, vendors, and related logistics.
• Maintain familiarity with building procedures, emergency contacts, office service schedules, and key vendor contacts to ensure continuity of local operations.
• 2+ years of experience in office services, workplace operations, facilities coordination, office management, hospitality, or a related role.
• High level of professionalism, maturity, discretion, and sound judgment.
• Strong security mindset and demonstrated ability to follow established policies, procedures, and protocols consistently and precisely.
• Ability to work independently while understanding decision-makin…