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Associate Business Specialist

Brookhaven National Laboratory

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Hours
Full time
Where
Upton, NY
Posted
Sep 9

The Business Services Directorate (BSD) provides high-quality business services to support the Lab's research initiatives by participating in cross-functional teams with a focus on risk mitigation and cost management, which is a critical component to the Lab's success. Led by the Chief Financial Officer, Brookhaven’s Business Services Directorate includes the Budget Office, Fiscal Services Division, Procurement & Property Management Division, Chief Financial Office, Digital Transformation Office, and the Business Operations Offices. The Directorate manages a broad range of financial activities, including the planning and implementation of the Lab’s fiscal matters and its approximately $900 million annual budget.

The mission of the Fiscal Services Division (FSD) is to innovatively manage the financial business processes in support of world-class research at Brookhaven National Laborato…

What you'd do

  • Maintain vendor records for non-purchase order vendors.
  • Ensure that submitted W8 and W9 forms from vendors are completed accurately and thoroughly.
  • Primary liaison with 1099 vendor.
  • Monitor and implement new IRS regulations related to 1099 reporting.
  • Correction of existing vendors to ensure accurate reporting.
  • Run PeopleSoft queries to identify and check new vendors.
  • Approve vendor payments for honorariums, consultants, collaborators, and pay contract vendors.
  • Work with ITD to ensure accurate files are uploaded and provided to our 1099 vendor.
  • Oversee TIN matching status and USPS address validation for all vendors and guests.
  • Resolve TIN matching failures and data discrepancies.

About Brookhaven National Laboratory

Brookhaven National Laboratory (www.bnl.gov) delivers discovery science and transformative technology to power and secure the nation’s future. Brookhaven Lab is a multidisciplinary laboratory with seven Nobel Prize-winning discoveries, 37 R&D 100 Awards, and more than 70 years of pioneering research. The Lab is primarily supported by the U.S. Department of Energy’s (DOE) Office of Science. Brookhaven Science Associates (BSA) operates and manages the Laboratory for DOE.

Starts
2026-09-09