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Finance

Project Coordinator, Finance Transformation (R5546)

Shield AI · Finance Division

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Pay
$100,000–$160,000/yr
Hours
Full Time Employee
Where
San Mateo, California
Posted
Aug 6

Shield AI is a venture-backed defense-tech company with the mission of protecting service members and civilians with intelligent systems. Its products include Hivemind autonomy software, V-BAT and X-BAT aircraft, and Aechelon simulation and synthetic reality technologies. With offices and facilities across the U.S., Europe, the Middle East, and Asia-Pacific, Shield AI’s technology actively supports operations worldwide. For more information, visit www.shield.ai. Follow Shield AI on LinkedIn, X, Instagram, and YouTube.

Job Description:

The Project Coordinator plays a key role in supporting the successful execution of Finance Transformation initiatives, with an immediate focus on the Oracle ERP implementation at Shield AI.

What you'd do

  • Coordinate project meetings, workshops, and working sessions; manage logistics, materials, calendars, and follow-up actions across Oracle ERP workstreams and future Finance Transformation initiatives.
  • Maintain project schedules, milestone trackers, action logs, RAID logs, and status reporting artifacts to support disciplined program execution and PMO governance.
  • Prepare meeting agendas, document key decisions and action items, and track completion with team members and stakeholders.
  • Assist in drafting, organizing, and distributing project documentation, including status reports, presentations, governance materials, communications, and PMO updates.
  • Support onboarding of project resources, including access requests, documentation distribution, workspace setup, and coordination with internal support teams.
  • Manage SharePoint sites or similar collaboration spaces to ensure project information is organized, current, and accessible.
  • Coordinate meetings and deliverables with internal stakeholders, implementation partners, and vendors, ensuring readiness of pre-reads, decisions, and supporting materials.
  • Support Project Managers and PMO leadership in tracking risks, issues, dependencies, change requests, and overall program progress.
  • Provide general administrative and operational support to improve efficiency across the Oracle ERP program and broader Finance Transformation PMO.
  • 2+ years of experience in project coordination, project administration, or a related role.