Procurement Specialist

What you'd do

• Conducts competitive solicitations by developing specifications and solicitation documents; receiving and analyzing responses; facilitating public bid openings when required; preparing bid tabulations and summaries; and posting notices of intent to award in accordance with applicable requirements.
• Receives, reviews, and facilitates the campus contract process in relation to working with General Counsel. Responsible for record keeping establishment of all campus contracts.
• Maintains working knowledge of Workday procurement business processes and stays abreast of system enhancements, procedures, and institutional requirements.
• Reviews procurement documents for accuracy, completeness, appropriate approvals, funding information, and compliance with state, system, and institutional requirements.
• Maintains supplier records and procurement files and updates information as needed to support accurate records, reporting, and audit requirements.
• Communicates and coordinates with Accounts Payable to support proper and timely payment of invoices and assists with assigned purchasing-related reconciliation or accounting activities.
• Provides technical and customer-service support to campus departments and employees regarding procurement procedures, purchasing methods, requisitions, purchase orders, and procurement system processes.
• Assists departments with determining appropriate procurement methods and documentation requirements and provides guidance on competitive bidding and purchasing procedures.
• Enters and maintains data in procurement and ERP systems; develops queries and reports to gather, analyze, and communicate purchasing information.
• Supports supplier relationships by responding to inquiries, assisting with issue resolution, and maintaining professional communication with vendors and internal stakeholders.

What they want

• The formal education equivalent of a high school diploma; plus five years of experience in purchasing, legal studies, finance, or a related field
• Knowledge of state procurement laws, regulations, and competitive bidding processes.
• Knowledge of contract management principles and purchasing procedures.
• Strong understanding of compliance, audit requirements, and documentation standards.
• Excellent organizational, analytical, and problem-solving skills.
• Strong interpersonal and communication skills with a customer-service focus.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and procurement or ERP systems.
• Ability to build and maintain effective working relationships with internal and external stakeholders.