Admin Business Coordinator - BlackRock Capital Markets, BGM

What you'd do

• Coordinate calendars, meetings, and video conferences across global time zones; monitor changes, communicate updates, and escalate complex scheduling decisions when appropriate
• Coordinate logistics for internal and external meetings, team events, strategy sessions, conferences, and social events, including rooms, virtual meeting details, catering, supplies, and guest registration
• Gather and organize agendas, presentations, contact information, and other materials to support meeting preparation and timely distribution
• Follow up on routine administrative action items and communicate changes to timelines or requirements
• Coordinate domestic and international travel, including flights, hotels, ground transportation, visas, documentation, meeting locations, and detailed itineraries
• Process travel and entertainment expenses and Gifts and Entertainment records accurately and on time using Concur and applicable systems; maintain supporting documentation and seek guidance on exceptions
• Serve as a professional point of contact for visitors and guests, coordinating with security, reception, technology teams, and other internal partners as needed
• Assist with onboarding and offboarding logistics, including technology, access, materials, and other administrative requirements
• Provide backup coverage for other Administrative Professionals and support continuity during absences
• Use Microsoft Outlook, Word, Excel, PowerPoint, Teams, and other collaboration tools to prepare and maintain routine documents, presentations, reports, trackers, and meeting materials

What they want

• Previous professional, corporate, administrative, coordination, or executive-support experience
• Experience managing calendars, meetings, travel, expenses, or related administrative activities in a fast-paced environment
• Experience working with leaders, teams, clients, or external contacts
• Experience using Microsoft Office and collaboration tools; experience with Concur or a similar system is preferred
• Experience in financial services or another complex corporate environment is helpful but not required
• Bachelor's degree or equivalent relevant experience
• Interest in building knowledge of team priorities, strengthening judgment, and taking on broader responsibilities with appropriate support and guidance For New York, NY Only the salary range for this position is USD$71,250.00
• USD$135,000.00 which is the equivalent of USD$34.25
• Additionally, employees are eligible for an annual discretionary bonus, and benefits including healthcare, leave benefits, and retirement benefits.
• BlackRock operates a pay-for-performance compensation philosophy and your total compensation may vary based on role, location, and firm, department and individual performance.