Administrative Coordinator

What you'd do

• Perform general administrative duties such as calendar management, travel arrangements (including flight, hotel and ground transportation), preparing and printing meeting materials, ordering office supplies, and other office-related tasks
• Coordinate the support required for client meetings: schedule/maintain meeting planners in MS Outlook, reserve conference rooms & audio-visual support, order catering, and register and greet visitors
• Process travel & expense reports and reimbursements; obtain expense pre-approvals when necessary
• Process registration for conferences/events as well as submission of pre-approvals and payment requests
• Perform ad hoc projects as needed for the New York office
• Professionally represent senior leaders when managing internal and external inquiries
• Strong communication skills: proactive, positive, and receptive to feedback; seek to understand the full picture and end goal behind each task
• Strong time management skills; ability to prioritize multiple tasks efficiently
• Proactivity regarding following up on details, anticipating issues, and closing loops on all requests
• Flexible approach; ability to modify methods to achieve optimal results

What they want

• Bachelor’s degree preferred
• 5+ years of administrative assistant experience
• Financial services industry or interest in wealth management a plus
• Detail-oriented, proactive, and resourceful
• Excellent organizational and communication skills
• Proven ability to manage multiple priorities in a fast-paced environment while maintaining a strong commitment to teamwork and client service
• Advanced knowledge of MS Office Suite, Salesforce and Concur