Administrative Assistant

What you'd do

• Provides office management and administrative support to the Production Manager, General Supervisor, and Multi-Trade Supervisors with tasks such as, but not limited to correspondence, reporting file management, travel arrangements, and ordering supplies.
• Identifies and resolves complex problems within own work area or project. Probes beyond stated situation to identify underlying issues and evaluate and explain alternatives.
• Advises management on administrative processes.
• Prepares monthly recycling report for recyclables, garbage, cardboard, and construction & debris (C&D)
• Main point of contact for monthly onsite shredding services contract. Handles special requests for temporary bins and/or addition or removal of bins.
• Confirms required training and maintains spreadsheets of all contractors to ensure required training and contractor badges remain current.
• Primary contact for the Ricoh copy machines; ordering supplies and placing service requests.
• Serves as the administrator for the manlift site, responsible for the addition/deletion of users, quarterly reporting and annual inspection dates.
• Responds to internal and external requests for information and guidance within the Production Division.
• Reviews documents, policies, standards, guidelines, procedures, and requirements to ensure compliance with laboratory objectives, laws, regulations, and good business practices.

About Brookhaven National Laboratory

Brookhaven National Laboratory (www.bnl.gov) delivers discovery science and transformative technology to power and secure the nation’s future. Brookhaven Lab is a multidisciplinary laboratory with seven Nobel Prize-winning discoveries, 37 R&D 100 Awards, and more than 70 years of pioneering research. The Lab is primarily supported by the U.S. Department of Energy’s (DOE) Office of Science. Brookhaven Science Associates (BSA) operates and manages the Laboratory for DOE.