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Opportunity
Operations

Operations Specialist

Brookhaven National Laboratory

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Hours
Full time
Where
Upton, NY
Posted
2 days ago

Organization Overview

The National Synchrotron Light Source is a state-of-the-art, medium-energy (3-billion-electron-volt, or GeV) electron storage ring that produces x-rays up to 10,000 times brighter than the NSLS. The mission of the National Synchrotron Light Source is to develop and operate a premier user facility that safely and efficiently enables high-impact and cutting-edge science and technology across multiple disciplines for the benefit of society. NSLS-II supports an international user community of over 2,200 researchers from 400 universities.

What you'd do

  • Serve as a key operations liaison among scientists, engineers, users, operations and project personnel, program managers, and institutional subject matter experts to coordinate operational and compliance-related processes and facilitate resolution of issues.
  • Coordinate risk assessments and related due diligence activities, including gathering information, facilitating technical and stakeholder input, coordinating risk mitigation and/or acceptance, documenting outcomes, and tracking actions through completion.
  • Perform administrative and recordkeeping activities necessary to support assigned operational processes, including maintaining accurate records, documentation, tracking systems, and supporting information in accordance with laboratory requirements.
  • Develop, write, edit, and maintain procedures, process descriptions, work instructions, forms, templates, guidance, and other technical and administrative documentation to clearly communicate requirements and support consistent implementation.
  • Develop and maintain digital workflows and automated business processes using tools such as Microsoft Forms, SharePoint, Power Automate, and related Microsoft 365 applications to improve the efficiency, consistency, and traceability of operational processes.
  • Identify and implement opportunities to align, standardize, streamline, and automate administrative and compliance-related operational processes through stakeholder engagement, process evaluation, and appropriate use of technology.
  • Coordinate the design and development of reports and dashboards with developers and other stakeholders to support performance monitoring, trend analysis, reporting, and decision-making.
  • Support the implementation of new or evolving institutional requirements by evaluating impacts to existing operations and coordinating the development or modification of processes, documentation, tools, and administrative controls.
  • Support and participate in assessments, operational reviews, corrective actions, and continuous improvement activities, including preparation of supporting documentation, coordination with stakeholders, identification of improvement opportunities, and follow-up on resulting actions.
  • Support broader NSLS-II operational initiatives, strategic priorities, and special projects as assigned.
Starts
2026-09-14