Administrative Specialist

What you'd do

• Provide a broad range of professional administrative support to leaders, colleagues, and teams with limited supervision.
• Coordinate meetings, conference rooms, catering, visitor processes, presentations, and meeting notes as needed. Manage calendars, receive meeting notices, and proactively resolve scheduling conflicts.
• Facilitate effective communication flow by leveraging knowledge of organizational structures, business processes, and company systems.
• Demonstrate ownership, accountability, adaptability, strong organizational and time management skills, effective prioritization, multitasking ability, planning capability, and proficiency with technology.
• Serve as a problem solver and team resource by troubleshooting issues, answering questions, providing guidance, and acting as a liaison with external vendors and service providers when needed.
• Arrange domestic and international business travel, including flights, rental vehicles, hotels, restaurant reservations, and travel itineraries.
• Drive continuous improvement of work processes and systems. Maintain SharePoint sites and Microsoft Teams content, and serve as a focal point for office technology and equipment.
• Prepare and submit expense reports for self and others. Monitor expenses against budgets, resolve discrepancies, and provide reporting to cost center owners and budget managers.
• Serve as a workgroup safety warden when assigned and communicate safety messages to the team.
• Participate fully in projects and complete assignments independently, producing quality results with minimal direction.
• Identify opportunities to improve team efficiency, overcome obstacles, initiate activities that support team goals, and maintain productivity during periods of change.

What they want

• Must have a minimum of a high school diploma/GED equivalent.
• A minimum of 2 years of relevant experience.
• A minimum requirement for this U.S. based position is the ability to work legally in the United States. No visa sponsorship/support is available for this position, including for any type of U.S. permanent residency (green card) process.
• Administrative Coordination: Effectively manages calendars, meetings, travel arrangements, expense reporting, visitor processes, and day-to-day administrative activities while ensuring accuracy, efficiency, and attention to detail.
• Organization and Prioritization: Successfully balances multiple priorities, manages competing requests, maintains records and documentation, and delivers quality results through strong planning, time management, and organizational skills.
• Communication: Builds productive working relationships, facilitates effective communication across teams, adapts messaging for different audiences, and serves as a trusted point of contact for internal and external stakeholders.
• Problem Solving: Identifies issues, evaluates solutions, overcomes obstacles, and takes proactive action to improve processes, support team objectives, and drive operational efficiency with minimal supervision.
• Technical Proficiency – Utilizes office technologies, business systems, Microsoft 365 applications, SharePoint, and collaboration tools to manage information, maintain data integrity, protect confidential information, and support business operations.
• SAP experience would be a plus.

What you get

• Equitable and market-competitive base pay and bonus opportunity across our global markets, along with locally relevant incentives.
• Benefits and programs to support your physical, mental, financial, and social well-being, to help you get the care you need...when you need it.
• Competitive retirement program that may include company-provided benefits, savings opportunities, financial planning, and educational resources to help you achieve your long term financial-goals.
• Employee stock purchase programs (availability varies depending on location).
• Student Debt Retirement Savings Match Program (U.S. only).
• Dow will take the value of monthly student debt payments and apply them as if they are contributions to the Employees’ Savings Plan (401(k)), helping employees reach the Company match.
• Robust medical and life insurance packages that offer a variety of coverage options to meet your individual needs. Travel insurance is also available in certain countries/locations.
• Opportunities to learn and grow through training and mentoring, work experiences, community involvement and team building.
• Workplace culture empowering role-based flexibility to maximize personal productivity and balance personal needs.
• Competitive yearly vacation allowance.

About Dow

Provides general administrative support to a leader or department. Exercises discretion and independent judgement in managing flow of work. Requires full proficiency gained through job-related training and on-the-job experience to perform a range of tasks under limited supervision. Dow (NYSE: DOW) is one of the world’s leading materials scien…