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Logistics Coordinator

Physical Intelligence · Operations

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Where
San Francisco
Posted
Sep 13

The Logistics Coordinator is responsible for making the physical operations behind π run smoothly.

This person coordinates the many moving pieces required to get a location ready for data collection: props, transportation, moving services, setup logistics, and ongoing site needs. They also help improve the systems and workflows that allow us to operate across more locations with less manual coordination.

This is a highly operational role. The ideal person is organized, responsive, comfortable juggling multiple priorities, and good at building relationships with a wide range of people.

Core Responsibilities

What you'd do

  • Coordinate bookings and scheduling.
  • Communicate with hosts or site contacts before, during, and after bookings.
  • Confirm access, timing, site requirements, and any special logistics.
  • Maintain clear visibility into upcoming bookings and readiness.
  • Coordinate which props and equipment are needed at each location.
  • Ensure props are staged, transported, and available before operations begin.
  • Track missing, damaged, or misplaced items.
  • Coordinate replenishment or replacement as needed.
  • Coordinate vans and transportation required for each deployment.
  • Make sure vehicles are available at the right times and locations.

What they want

  • Organization: Can keep many parallel details straight without dropping things.
  • Anticipation: Thinks ahead about dependencies and potential failure modes.
  • Ownership: Sees something that needs to happen and drives it to completion.
  • Prioritization: Can distinguish an urgent blocker from something that can wait.
  • Communication: Gives clear, concise updates and knows when to escalate.
  • Relationship building: Works effectively with hosts, vendors, operators, and internal teams.
  • Adaptability: Stays effective when plans change or unexpected problems arise.
  • Process orientation: Doesn't just solve today's problem; looks for ways to make the next occurrence easier.
  • Attention to detail: Checks that things are actually ready rather than assuming they are.
  • Service mindset: Understands that good logistics makes everyone else's job easier.