Recruiting Operations Coordinator (Contract)
Antora Energy · People Operations
- Where
- San Jose, CA
- Posted
- 2 days ago
Antora is seeking a Recruiting Operations Coordinator to join our People Operations team on a contract basis during a period of active process improvement. This role is the operational backbone of our hiring: coordinating complex onsite and virtual interviews, configuring and evolving our Greenhouse ATS (including new AI and MCP integrations), and partnering with People Operations to deliver seamless onboarding and offboarding. Beyond day-to-day coordination, this person will help modernize how recruiting runs at Antora — consolidating our recruitment documentation into an indexed, easy-to-navigate library, keeping interview training compliance on track, and identifying and implementing process improvements across recruiting coordination.
What you'd do
- Configure, test, and deploy changes to Greenhouse to support evolving recruiting processes
- Implement and maintain technology integrations, including AI and MCP-based tools, in partnership with recruiters and People Ops
- Maintain data integrity, permissions, templates, and automations within the ATS
- Identify and implement process improvements across recruiting coordination
- Consolidate recruitment documentation into an indexed library that is accessible and easy to navigate
- Maintain organized, accurate, and auditable candidate and recruiting records
- Partner with the People Operations team to improve and execute onboarding processes for a seamless new hire experience
- Support offboarding processes, ensuring tasks are completed accurately and on schedule
- Coordinate, track, and monitor interview training compliance across the hiring team
- Partner with recruiters to keep interviewers current and consistent in their evaluation practices
What they want
- Accurately schedule and coordinate onsite and virtual interviews, managing complexity from tight deadlines and challenging interviewer and candidate availability
- Serve as a primary point of contact for candidates, interviewers, and hiring managers, delivering excellent responsiveness and follow-through at every step
- Continuously improve the scheduling workflow to increase speed, reliability, and quality of experience
- 3+ years of recruitment coordination and/or recruitment operations experience
- Proven ability to administer and configure Greenhouse ATS (required), including building, testing, and deploying workflow changes
- Proven ability to manage high-volume, complex interview scheduling with accuracy under tight timelines
- Track record of exceptional responsiveness and follow-through with candidates and internal stakeholders
- Demonstrated ability to identify process gaps and implement improvements
- Strong written and verbal communication skills across email, Slack, and in-person settings
- Tenacious, resourceful problem-solver who collaborates well to solve complex challenges