Legal Operations Coordinator

What you'd do

• Own intake for all incoming legal requests across the company — contracts, NDAs, employment matters, procurement questions, IP, insurance, real estate, and compliance — and triage them to the right attorney with the right context.
• Some of them you will just handle yourself.
• Chase down the underlying facts, documents, and business context an attorney needs before they start drafting or reviewing, so lawyers spend their time lawyering, not gathering.
• Track every open matter to resolution; nothing falls through the cracks because you're watching the whole board.
• Drive bigger picture legal projects and take ownership of the process from start to finish.
• Stand up and continuously improve legal team processes and workflows — intake forms, matter tracking, contract lifecycle management, approval chains, document retention. If it exists, make it better. If it doesn’t exist, build it.
• Research, evaluate, and help implement legal tech tools (CLM, e-signature, matter management, AI-assisted contract review, etc.) that let a small team operate at the highest capacity.
• Leverage AI at every level in coordination with Mach’s operations engineering team to maximize impact, efficiency, transparency, and quality of output in our workflows.
• Maintain templates, playbooks, and knowledge repositories so institutional knowledge doesn't live only in people's inboxes.
• Assist with first-pass review, redlining, and drafting of routine contracts (NDAs, vendor agreements, teaming agreements) under attorney supervision, with room to grow into more complex agreements.
• Conduct legal and regulatory research to support attorneys working on export control, government contracting, and corporate matters.
• Prepare, organize, and maintain records including contracts, corporate documents, licenses, and compliance filings.

What they want

• Some experience or evidence of interest in a legal, paralegal, legal operations, or compliance role — in-house experience at a startup, government contractor, or regulated industry is a strong plus, but not required.
• A genuine self-starter who sees ambiguity as an opportunity, not an obstacle — you'd rather build the process than wait for someone to hand you one.
• Sharp organizational instincts: you can track a dozen open threads at once without dropping any of them.
• Excitement about legal tech and AI more broadly — you're the person who researches a new tool on your own time because you think it'll make the team faster.
• Excellent written and verbal communication; you can extract the right information from a non-lawyer stakeholder without making them feel interrogated.
• High attention to detail — this is a company where contract terms and compliance details carry real regulatory weight.
• Discretion with sensitive and controlled information; ability to obtain and maintain any required U.S. government clearance or comply with export control access restrictions (ITAR/EAR), as applicable.
• Bachelor's degree required; paralegal certificate a plus but not required.
• A genuine desire to grow with the legal function — this role is designed to expand in scope and responsibility as the team and company scale.
• Available to work extended hours and weekends as needed

About Mach Industries · Legal

Founded in 2023, Mach Industries is a rapidly growing defense technology company focused on developing next-generation autonomous defense platforms. At the core of our mission is the commitment to delivering scalable, decentralized defense systems that enhance the strategic capabilities of the United States and its allies.