- Where
- Belgrade, Serbia
- Posted
- Sep 4
RDQ427R579
Mission:
Databricks Executive Assistants are strategic partners who drive efficiency, foster collaboration, and enable our most senior leaders to scale their impact. We are seeking an Executive Assistant in Belgrade, Serbia to support VPs within our R&D organization. This is a multi-executive role: the EA will serve as the primary partner to an Engineering VP based in Belgrade, while also supporting at least one additional R&D leader. The role requires balancing distinct executive styles, priorities, and cadences, not simply duplicating the same support model across leaders.
What you'd do
- Executive Assistants are empowered to focus on strategic priorities, resulting in a more effective and agile organization.
- Proactively manage and optimize complex, multi-time zone calendars for R&D Vice Presidents and leaders, ensuring alignment with business priorities and anticipating potential conflicts.
- Coordinate scheduling across multiple teams and organizations, ensuring seamless collaboration for leaders who operate cross-functionally.
- Support engineering planning cycles, quarterly business reviews, and cross-team syncs during key milestones.
- Own end-to-end expense and travel processes, ensuring compliance while identifying patterns and opportunities to streamline recurring workflows.
- Proactively identify and communicate preparation requirements for meetings, ensuring leaders arrive well-prepared and informed.
- Partner with Belgrade site operations to support office events and team activities through collaborative work with strong local partners.
- Build and maintain accurate records of meetings, events, and requests, ensuring timely follow-up and closure.
- Prepare and review briefing materials, agendas, and follow-up documentation for executive meetings, including engineering leadership forums, R&D reviews, and cross-functional planning sessions.
- Own the operational rhythm for your executives — driving action item tracking, follow-up loops, and meeting cadence management so nothing falls through the cracks.
About Databricks · Engineering
Databricks is the Data and AI company. More than 20,000 organizations worldwide — including adidas, AT&T, Bayer, Block, Mastercard, Rivian, Unilever, and 70% of the Fortune 500 — rely on the Databricks Data + AI Platform to build and scale data and AI apps, analytics and agents. Headquartered in San Francisco with 30+ offices around the globe, Databricks offers a unified platform that includes Genie, Lakebase, Agent Bricks, Lakeflow, Lakehouse, and Unity Catalog.